InVault · Things of value — protected, tracked.
InVault asset tracking software
InVault tracks the things your balance sheet says you own: lab instruments, servers, tools, forklifts, returnable containers and case files. It tells you where each asset is, what it’s worth and what it’s doing, across every site, with the right sensor for each asset class.
The asset visibility gap
Your register says you own them. Can anyone find them?
Every operation keeps an asset register: fixed assets, IT inventory, lab equipment, returnable containers, vehicles. On paper, each asset has an owner, a location and a maintenance schedule.
On the floor it looks different. Roughly a third of enterprise assets are “ghosts”, counted in the system and missing in real life. Calibration slips, audits turn up gaps, and capital sits idle because nobody remembers where it went. Worldwide, an estimated $1.5 trillion in capital assets is underused or lost every year.
InVault closes the gap between the register and what is physically there, in labs, data centers, plants, yards, vehicles and field operations.
Where is it?
Last-seen location, movement history and live inventory for every tagged asset.
What is it worth?
Ownership, value and lifecycle records tied to the physical item.
What is it doing?
Utilization, idle time, condition and maintenance status.
Can we prove it?
Audit trails and chain of custody for regulators and auditors.
The power of outcomes
What customers measure after they deploy InVault.
80%+
improved asset utilization
93%
improved productivity
15%
reduced capital spend
75%
faster asset reconciliation
Use cases
Every thing of value in your operation.
From a server in a data center to a forklift in a yard, InVault uses the protocol that suits each asset class.
Capital assets & equipment
Lab instruments, IT and data-center hardware, fixed assets and voting equipment: found in seconds, audited in minutes.
Plant tools & MHE
MRO tools, tool cribs, calibrated instruments, forklifts, AGVs and yard vehicles: issued, located and accounted for.
Returnable items
Pallets, totes, racks, IBCs, dunnage and rental equipment: shipped complete, tracked while away and recovered.
Documents & textbooks
Sensitive files, evidence, election materials and textbooks, with chain of custody and audits measured in days, not weeks.
Workflows
The full asset lifecycle, from purchase to disposal.
Six workflows, one record per asset.
Location & inventory
Map assets to sites, rooms and zones, and see movement history and live inventory without manual counts.
Maintenance & calibration
Due and overdue calibration and maintenance tied to the physical asset, with history kept for QA and audits. Customers see an average 137% improvement in on-time calibration after deploying InVault.
Reservations & checkouts
Book shared equipment, check it out and back in at a self-service station or on a phone, and see who has it.
Utilization & condition
Measure how often assets are actually used and where they sit idle, and right-size the fleet.
Budget & spend management
Stop buying duplicates, and plan capital spend from real utilization and lifecycle data.
Asset audits & compliance
Locate assets on demand, run audits with handheld or fixed readers, and keep end-to-end audit trails.
Alerts & reports
Know before the auditor does.
AI-powered exception detection flags missing, misplaced and idle assets as it happens.
Illustrative example: layout and data show the kind of alerts and reports you get.
- ReportInventoryLive counts by site, room and owner, with missing and misplaced assets flagged.
- AlertMaintenanceCalibration and service due dates, before an instrument drifts out of tolerance.
- ReportComplianceAudit progress and proof of custody, ready for SOX, ISO and regulators.
- AlertMovementsAn asset leaves its zone without a reservation, and the right person knows in seconds.
- ReportHeat mapsWhere assets cluster and travel, so you can rebalance and right-size.
- ReportAsset idle timeEquipment sitting unused, so you can redeploy it before you buy more.
Reports show the floor as it is now, not as of last night’s batch, and export to Power BI or your ERP.
Product capabilities
Everything an asset team needs, in one application.
Ten capability areas, for regulated and unregulated environments alike.
Asset tracking
Mapping, location, movement history and real-time inventory.
Search & findability
Visual search, Geiger locate, pinning assets to locations, reservations.
Asset lifecycle management
Ownership, maintenance, utilization, calibration and disposal records.
Reporting & analytics
Ghost-asset detection and predictive maintenance insights.
Audit management
Locate assets on demand, compliance reports, end-to-end audit trails.
Integration & interoperability
REST API, Power BI, webhooks, SSO, LDAP, ServiceNow, SAP, Oracle.
Regulatory compliance
Chain of custody, missing-asset alerts, asset separation enforcement.
Mobile & field capabilities
iOS and Android, offline operation, camera-based scanning and capture.
Real-time exception alerts
Violation detection, idle-time alerts and loss detection.
Administration & user management
Custom attributes, bulk import, role-based access control, automation.
The right technology for each asset type
One sensor doesn’t fit every asset.
A surgical instrument going through sterilization and a forklift in a yard need different sensors. InVault picks the protocol, and the rules, that suit each asset class.
- UHF RFIDBulk audits of rooms and racks, and automatic reads at doorways and portals.
- Bluetooth LEContinuous zone presence for shared, frequently moved equipment.
- UWBPrecise position where centimeters matter, such as vehicles and MHE.
- Barcode & NFCLow-cost identity and deliberate check-out handoffs.
- GPS & LoRaWANVehicles, containers and assets beyond your walls.
- VisionCamera-based context where tags alone can’t tell the whole story.
Customer stories
InVault in the field.
City of Philadelphia
Philadelphia replaced pen-and-paper tracking of voting equipment with Zebra RFID readers and InThing’s Voting Equipment Tracking Solution, first used in November 2020.
The old way of doing things is not going to work.
Nick Custodio, Deputy Commissioner, Office of Chairwoman Lisa Deeley
3,500voting machines across 720 polling locations
50%lower equipment reconciliation cost per election cycle
Applied Materials
RFID and BLE visibility for high-value lab equipment and consumables in the Metal Deposition Products group.
InThing’s Asset Visibility solution helped us realize our investment by avoiding unnecessary expenditures in less than three months.
Murali Narasimhan, General Manager, Metal Deposition Products Group, Applied Materials
60 → 5 minto find a high-value part, with 99% accuracy
$1Min annual cost savings
How a project runs
From first call to rollout.
- DiagnoseWe look at your asset classes, your register and the audit or loss problem behind the call, and pick the technology per asset class.
- Pilot in weeksOne room, one crib or one asset class, tagged and running against a baseline you agree up front.
- Roll outMore sites and asset classes, ERP or EAM integration through EAI-Bridge, and support from our team. How projects run
Runs on the InThing platform
One platform underneath every product.
InVault runs on the same platform as InFlow and InStep. Trapeze refines raw sensor data into events, Visium delivers them on web, mobile and floor stations, and EAI-Bridge keeps ERP, EAM and ITSM systems up to date.
- Integrations
- SAP, Oracle, ServiceNow, IBM Maximo, Power BI, REST, webhooks
- Identity
- SSO with Azure AD, LDAP, OAuth2, OpenID Connect, SAML
- Deployment
- On-premises, cloud or hybrid, up to high-availability clusters
Find your asset blind spots
Bring your hardest asset class.
Thirty minutes with us, grounded in your asset register and your compliance requirements. We’ll suggest the technology, the workflow and what a pilot should prove.